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OnVolunteers is a web-based volunteer system that automates the entire parent volunteer sign up, tracking and management process - providing fast and easy parent recruiting and scheduling, automated service hours tracking and comprehensive parent volunteer management.
Save 100s of hours with a completely automated volunteer tracking and management system, repeatable every year.
Have the custom volunteer process your school needs, with powerful yet easy-to-use process configuration tools.
Families become more involved and stay better engaged with a system designed with their needs in mind.
OnVolunteers provides unique features especially designed for the particular requirements of Catholic and Independent schools. Automatically track service hours and associated dollar values unique to each family. Systematically track parents with criminal background checks. Have an automated monitoring and notification system for volunteering status. All available only in OnVolunteers.
OnVolunteers uses technology called Responsive Design. In simple terms, the interface adapts and resizes itself to whatever device you are using. You always have a beautiful interface to access your volunteer process. And you never have to download or update any app. Simple. Easy.
Within a few minutes, you can create volunteer jobs and inform your entire parent base, and almost immediately begin to get people signing up to help. Or, you can easily and quickly assign parents to the specific volunteer jobs. And all your volunteer jobs, parent information and service hours data are in one central place.
OnVolunteers has an internal messaging system that brings volunteer team and family communications into a centralized location. In addition, automated service hours monitoring and notification tools eliminate administration work - all helping you save 100s of hours, every year.
With OnVolunteers, coordinating and tracking parent volunteers is automated. Once an administrator has created and posted a volunteer job or task, families instantly see it from within their private password-protected webpage. Parents can view tasks and sign up in real-time. Of course, parents receive reminder emails ahead of their upcoming tasks.
OnVolunteers automatically tracks families' volunteer service hours, eliminating the need for parents having to manually track and submit their hours. Similarly, the volunteer team no longer has to manually track service hours on Excel. Also available are automated tracking of service hour $ values, digital 'Check In / Check Out' of volunteer tasks, and 'No Shows'.
As you wouldn't want just anyone on the Internet to know the 'where', 'when', and 'who' about your school's activities, all information is shown within a parent's password-protected webpage. Only school staff and parents whom you have given access can view school activities and events, no one else.
With OnVolunteers, each family has their own unique, password-protected webpage. A parent can view available volunteer opportunities and announcements as well as manage tasks they've signed up for or have been assigned. OnVolunteers track and shows, in real-time, the up-to-date totals of each family's volunteer hours in their own unique website.
OnVolunteers now has available Parent / Criminal Background Checks tracking. School administrators - as part of their volunteer program - have the ability to systematically track parents who have undergone criminal background checks; volunteer coordinators can show volunteer tasks involving children only to parents with the requisite criminal background checks.
In addition to providing families with their own unique website, the passwords of each family are encrypted and kept private - even from those on the volunteer team and the school. And OnVolunteers uses Secure Socket Layer (SSL) technology, the same used by the world's leading banks.
Want to assign parents to specific volunteer tasks? Or allow parents to self-sign up to their preferred jobs? Both? OnVolunteers gives you the flexibility to have your desired process. And you can choose to have Coordinators approve completed jobs and hours, or choose to go with a 'Honor system' and have hours automatically approved. Have your process, your way.
With powerful, yet easy-to-use settings, your Coordinators can show specific volunteer jobs to specific grades or groups that you define. Families see what is relevant to them, nothing else. This lets you target volunteer jobs to the right families and parents, and this helps increase your volunteer sign-up rate.
There are many times when an un-expected need for volunteers arises, often the day of. Or, parents perform jobs not previously identified. These situations create a need to track such jobs and hours. OnVolunteers has 'Ad hoc' capabilities, which allow you to easily track these jobs, the parents who do them and their service hour contributions.
Within minutes you can create Parent / Teacher conference sign ups for every grade and class. Parents in specific classes see open slots and can sign up with just 1 mouse click. Teachers, from their own private webpage, can see who has signed up and for when. Fast and easy - for parents and teachers!
Catholic and Independent schools have very unique volunteer program requirements. The OnVolunteers system is the only volunteer management software available that offers features specifically designed to meet these particular
School office staff are often tasked to track parents' service hours and the $ value parents have to pay for 'non hours'. This is a highly manual, time-intensive task, one that often doesn't get done and service hour $s go uncollected. OnVolunteers automates the tracking of service hour $ values, as well as the collection of $s for un-met service hours. From within their own unique webpage, each family sees the value of any un-met service hours. Schools can choose show the school's payment processing link in the parent's portal for them to pay the school directly, saving school office staff days of work.
OnVolunteers can automatically notify families who are low on commitment hours. Administrators can easily set up a series of automated notifications at pre-defined dates during the year. For example, OnVolunteers will send out an automated notification on January 15 only to families who have zero volunteer hours. School staff and volunteer administrators save days of manual work - no more trying to figure out which parents have what hours, and then having to write and send paper notifications or emails to individual families who haven't their completed service hour obligations. OnVolunteers does all of it - automatically.
Provide a web interface for parents to check in and out of their volunteer job. This creates a "time stamp" on the exact time the parent starts and ends their volunteer job, ensuring the veracity of the parent's actual time contribution and eliminating paper sign in/out sheets. The Check In-Check Out interface can only be accessed on a computer or device that has been enabled by a Volunteer Administrator or Coordinator.
Many Catholic and Independent schools have a 'Task completed Verification/Approval' process, that is, a Coordinator verifies whether parents have completed their tasks. OnVolunteers supports this with the Task Verification feature. After a task date has passed, the task is forwarded to the respective Coordinator, who then can quickly approve tasks. The parent is then automatically credited their service hours. The automated process is fast and ensures accurate tracking of service hours.
Choose the plan that suits you best. 30 Days Free Trial with all plans.
* Price is broken down on a per month basis. Subscription is pre-paid annually. Price is for 0-300 user account; 301-600 user accounts is $39/mo for Standard and $59/mo for Premium.
Need more information or want a demo? Contact Us
We used OnVolunteers with every one of our school events and activities... All together we've saved over 400 hours... that's time saved from countless emails, phone calls and tracking everything on Excel spreadsheets. It's nothing short of amazing. And it's just so easy to use, for parents as well as our volunteer team. I wholeheartedly recommend OnVolunteers to any school
Chris HermesmannParish Education Committee
Sacred Heart School
The OnVolunteers system is a huge asset to Little Flower Academy. The system has fully automated our volunteer process… our families, Parent Participation team and the school community as a whole have all benefitted greatly. Our parents find OnVolunteers very easy to use and because of that, they are much more engaged in our volunteer program and that has helped to build a stronger school community. We absolutely recommend OnVolunteers to any school.
Colleen BeggsPresident, Parents Auxiliary
Little Flower Academy
The OnVolunteers system is intuitive, very easy to use... it eliminates 80+ % of the manual work to manage our volunteer process... and it gives us flexibility to run a dual process, we're able to assign specific tasks to parents and also allow parents to self-sign up for their preferred jobs...that flexibility makes the OnVolunteers system exceptionally helpful at St. Patricks's, no other volunteer software gives you such flexibility... the OnVolunteers system is great... we're delighted with it, I highly recommend OnVolunteers to schools.
Peter HolowkaDirector of IT
St. Patrick Regional High School
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